Knowing where to start and in which order to do everything is a recurring problem for anyone planning a wedding or event. I’m not going to give you a break down of at 12 months you do this, and at 11 months you do this and so on. If you are looking for that there are hundreds of guides like that. I want to give you the tools to plan your wedding or celebration (or anything else!) effectively whether you’re doing it in 3 months or 3 years.
Write out everything you need to do - from big to small, easy to complex get it all out in the open e.g. For a Party you might need
Accommodation (for out of town guests)
Gift Bags for everyone
Look for the natural order, some things have to come before some others, e.g. set a date → find a venue → send out invitations
Look at what’s left - are there any things in there you’re really excited about? Anything that’s stressing you out? Prioritise based on these factors and you’ll end up with a list like this (this is not a definitive order, it’s just an example!):
Don’t forget about doing things in parallel - you can look into accommodation at the same time as choosing a venue in the above example, in fact they may be the same!
Set deadlines but be realistic about the time you have available for planning. Let’s say you’re planning this party in two months. Set a deadline for when you’ll have done each thing thinking about who, if anyone, is helping you, and the time you can commit (which will vary). Remember, everything needs to get done but be realistic about how much you can do!
Don’t put things off! It’s so easy to think, ‘oh I’ve got ages to do this!’ and then run out of time! Scheduling fun things around things you’re dreading can help and use those deadlines to keep yourself on track. If necessary ask someone else like a friend or family member to hold you accountable.
Write it all up and keep referring back to/updating it. Don’t make a plan and then forget about it! Whether you put it in a notebook, a spreadsheet or a big piece of paper pinned to your fridge, write up your plan and store it somewhere that’s easily accessible so you can keep referring back to it along the way.
Your plan will be unique to you, so use it as a tool to make your celebration happen on time and within budget! I encourage you to grow and evolve your plan as you work through it. Add details, comments, supplier information, payment deadlines and ideas to it. It will encourage you to keep everything you need for your planning in one place and it keeps you referring back to where you need to be. Remember, don’t panic if you get behind, use your plan to get you back on track! If you’re ever feeling stressed out by planning, take a step back to get some perspective. That could be a night off, a weekend away or just doing something you love for a few hours. You’ll come back to it with fresh motivation and a lot calmer!
With these 8 steps you should now be able to plan absolutely anything! Be it a party, family outing, dream wedding or just your everyday to-do list, these steps apply to planning anything and everything. Can I promise that following these will make your planning stress free? Of course not! There is always going to be stress, something that inevitably goes wrong and that last nagging detail you just can’t seem to pin down. What these steps will do is give you the tools to handle all of that and more so that you have the confidence and knowledge to successfully plan anything.
Need some outside help? Or just want someone to plan it for you? Toastworthy Events offers a range of planning support services from full wedding planning to on the day support, hen/stag parties, honeymoons, parties and celebrations and more. For further information and to book a free consultation please visit https://toastworthyevents.co.uk/ or contact me at firstname.lastname@example.org